Mission-Driven Remote Professionals
Cut staffing costs by 70% with skilled professionals dedicated to your mission.
You’ve heard it said, ‘The harvest is plentiful, but the workers are few.’ That’s where Hire Impact comes in. We provide skilled remote professionals—your ‘workers’—to help your church or non-profit advance its mission at one-third of the cost.
Don’t see what you need? Our services are not limited to this posted list. Let us know what job role we can help you fill.
What Faith-Based Leaders Are Saying About Hire Impact
Administrative Assistant
- Organize and prioritize incoming emails and ministry inquiries
- Respond to routine questions from members, donors, volunteers, and community partners
- Draft and send emails on behalf of pastors, ministry leaders, or nonprofit staff
- Create email templates for announcements, follow-ups, and recurring communications
- Maintain contact lists and assist with newsletters or ministry updates
• Schedule and manage appointments
• Coordinate meetings, calls, and virtual conferences
• Send reminders for meetings and deadlines
• Handle travel arrangements and itineraries
• Set up shared calendars and sync schedules with team members
• Create and format documents (e.g., reports, proposals, presentations)
• Proofread and edit documents for clarity and accuracy
• Organize and manage digital filing systems
• Prepare and update standard operating procedures (SOPs)
• Manage and update templates for business documents
- Maintain member, donor, volunteer, and program participant records
- Update management systems, donor databases, and ministry contact lists
- Enter attendance, giving, registration, or program information
- Review records for missing, duplicate, or outdated information
- Respond to routine questions from members, families, donors, and community participants
- Direct requests to the appropriate pastor, ministry leader, or staff member
- Assist with registrations, event information, and general ministry communication
- Follow up with guests, volunteers, or individuals requesting support
- Enter donations, expenses, reimbursements, and basic financial information
- Organize receipts, invoices, and supporting documentation
- Assist with donor acknowledgments and contribution records
- Prepare basic financial summaries for review by leadership or accounting staff
- Track program timelines and deliverables
- Assign and monitor tasks within project management software (e.g., Asana, Trello)
- Prepare progress reports and update stakeholders
- Coordinate team communication and follow-ups
- Communicate updates to staff, volunteers, and participants
- Research community resources, ministry tools, grants, vendors, or program opportunities
- Gather information for sermons, presentations, outreach efforts, or board discussions
- Compile research into clear summaries for ministry or nonprofit leaders
- Maintain organized lists of helpful contacts and resources
- Organize donor, supporter, and community partner information
- Prepare thank-you messages, introductory emails, and follow-up communication
- Schedule calls or meetings with donors, partners, and prospective supporters
- Maintain records of communication, commitments, and future follow-up needs
- Assist with volunteer applications, scheduling, and onboarding
- Maintain volunteer records, availability, and ministry assignments
- Communicate with applicants and coordinate interviews or orientation sessions
- Help prepare training materials, forms, and follow-up communication
- Provide day-to-day administrative support
- Assist with event registrations, supply coordination, mailings, and special projects
- Prepare notes, reminders, checklists, and follow-up tasks
- Help the organization remain responsive, organized, and focused on its mission
Bookkeeping/Accounting
● Record and categorize donations, tithes, and other contributions, ensuring accuracy in donor records.
● Generate donation receipts and thank-you letters to acknowledge gifts.
● Track pledged donations and send follow-up reminders if necessary.
● Manage all incoming and outgoing transactions, categorizing them properly for reporting and budget tracking.
● Record expenditures related to programs, events, and general operational costs.
● Keep a detailed log of income sources, including grants, fundraisers, and other revenue.
● Assist in creating and updating the organization’s budget.
● Track expenses against the budget and alert leaders of any variances.
● Provide monthly budget reports to help leaders make informed financial decisions.
● Process payroll for church or non-profit staff, calculating hours, deductions, and tax withholdings.
● Ensure timely disbursement of salaries and stipends for employees and contractors.
● Handle payroll tax filings and compliance with local regulations.
● Manage payments to vendors and service providers, ensuring timely payments.
● Invoice clients, donors, or partner organizations, as needed, and track accounts receivable.
● Reconcile incoming payments with outstanding invoices or pledged amounts.
● Oversee and ensure grant funds are spent correctly.
● Identify new grant opportunities.
● Ensure compliance with grant requirements.
● Prepare and submit required grant reports.
● Reconcile bank statements with internal financial records to ensure accuracy.
● Investigate and resolve discrepancies in account balances and transactions.
● Reconcile credit card accounts and other financial accounts regularly.
● Track grant funding and restricted funds to ensure compliance with usage restrictions.
● Prepare financial reports on grant expenditures for accountability and reporting to funders.
● Alert leaders if restricted funds are nearing their spending limits.
● Generate monthly, quarterly, and annual financial reports for board meetings and stakeholders.
● Create specific reports for donors or grant agencies, such as impact reports showing fund usage.
● Prepare year-end financial summaries for tax filing and reporting requirements.
● Prepare records and documents for tax filings, including Form 990 for U.S.-based non-profits.
● Coordinate with accountants to ensure all necessary tax documents are accurate and complete.
● Maintain proper documentation for potential audits or financial reviews.
● Assist in budgeting and tracking expenses for fundraisers, events, and mission trips.
● Track donations received during fundraising events, ensuring accurate record-keeping.
● Reconcile event income and expenses to ensure accurate reporting.
AI Implementation & Management
- Review how your team currently completes recurring tasks and manages information
- Identify bottlenecks, repetitive work, delays, and error-prone processes
- Separate tasks that require human judgment from those that can be safely automated
- Recommend practical workflow improvements that save time and improve consistency
- Build workflows for prospect research, lead enrichment, outreach preparation, and campaign management
- Create AI-assisted personalized emails based on a prospect’s company, industry, role, or business needs
- Monitor responses, identify interested prospects, and route warm leads to the appropriate team member
- Track outreach activity, replies, webinar registrations, booked calls, and follow-up needs
- Build automations using tools such as Zapier, Make, Airtable, Power Automate, and CRM platforms
- Connect email, calendars, forms, spreadsheets, project-management tools, and business systems
- Automate task assignments, notifications, data updates, document routing, and follow-up reminders
- Create approval steps so important actions receive human review before completion
- Organize lead and client information within your CRM or preferred tracking platform
- Automate follow-up reminders, status changes, task creation, and internal notifications
- Create workflows that help ensure prospective and current clients do not fall through the cracks
- Build reports and dashboards that show pipeline activity, next steps, and conversion results
- Clean and organize spreadsheets, CRM records, forms, databases, and project boards
- Connect information across systems so data does not have to be entered repeatedly
- Identify duplicate, missing, outdated, or incorrectly formatted information
- Create clear field-mapping systems to ensure information moves accurately between platforms
- Identify where AI and automation can create the greatest value for your business
- Prioritize opportunities based on time savings, reliability, cost, and ease of implementation
- Recommend appropriate AI, automation, and productivity tools for each use case
- Develop a practical implementation plan aligned with your company’s goals and processes
- Monitor automation histories, failed runs, broken connections, and skipped workflow steps
- Troubleshoot common issues involving permissions, formatting, field changes, and expired connections
- Maintain logs of problems, solutions, updates, and recurring risks
- Recommend adjustments as business needs, tools, or processes change over time
- Create reusable AI prompts for emails, reports, research, summaries, meeting notes, and internal updates
- Develop organized prompt libraries tailored to your company’s voice, standards, and workflows
- Build AI-assisted systems that help employees complete recurring tasks more efficiently
- Review and refine AI outputs for accuracy, tone, completeness, and consistency
- Test automations before launch using normal, missing-data, duplicate, and error scenarios
- Confirm that information transfers correctly between connected tools and platforms
- Verify notifications, assignments, dates, tags, and CRM fields before workflows go live
- Document test results, unresolved issues, backup procedures, and recommended improvements
- Use only approved accounts, tools, permissions, and client-authorized data sources
- Protect confidential information, passwords, access credentials, and sensitive business data
- Include human-review safeguards before AI-generated material is shared externally
- Flag workflows involving financial, legal, medical, HR, payroll, or other high-risk information
Marketing Director & Graphic Designer
● Develop and maintain a cohesive visual brand for the church or non-profit, including logos, color schemes, typography, and style guidelines.
● Ensure all materials align with the organization’s mission, values, and community appeal.
● Design flyers, posters, banners, and digital graphics to promote church services, events, fundraisers, and community outreach programs.
● Create event-specific branding, including logos and themes, for annual gatherings or special campaigns.
● Create engaging graphics for social media posts, stories, and ads, tailored to platforms like Instagram, Facebook, and Twitter.
● Develop graphics for series themes, weekly devotionals, announcements, and mission spotlights.
● Design visually appealing and user-friendly website graphics and layouts that enhance the visitor experience.
● Collaborate on creating infographics, blog images, and downloadable resources such as study guides or volunteer handbooks.
● Create custom graphics for sermon series, Bible studies, or teaching programs, often with unique visual themes.
● Design slides, visual aids, and printed materials that help communicate key messages.
● Create gift catalogs
● Design annual impact reports
● Design custom thank-you cards with QR codes
● Create custom return envelopes
● Develop branding and visual assets for fundraising campaigns, including logos, brochures, social media graphics, and promotional materials.
● Design compelling infographics that show the impact of donations, encouraging further support.
● Design bulletins, handouts, worship guides, and other printed materials for weekly services or special gatherings.
● Create custom invitations, postcards, and thank-you cards for events or volunteer appreciation.
● Design professional-looking annual reports or impact reports that showcase the organization’s achievements, milestones, and future goals.
● Use layouts, charts, and infographics to communicate financial information and community impact in an engaging way.
● Design handbooks, guides, and other training materials for staff, volunteers, or new members.
● Create clear, visually organized documents that communicate guidelines, mission, and values.
● Design branded merchandise such as T-shirts, mugs, stickers, and bags for outreach events, fundraisers, or as gifts.
● Ensure merchandise aligns with the organization’s branding and can serve as a tool for awareness.
Theological Research Assistant
● Read and summarize theological books, articles, and academic papers.
● Listen to sermons, lectures, or podcasts and provide concise summaries, highlighting key points and applications.
● Research biblical commentaries, historical context, and theological interpretations on specific scriptures or themes.
● Compile relevant Bible verses, cross-references, and parallel passages for sermon topics.
● Explore different translations and interpretations, providing notes on linguistic nuances or doctrinal implications.
● Prepare detailed outlines and draft supporting materials based on sermon themes or series topics.
● Gather illustrative stories, anecdotes, and historical references to enrich sermon content.
● Assist with the organization of sermon points, transitions, and key takeaways.
● Suggest books, articles, or sermon series that relate to current sermon themes or upcoming teachings.
● Monitor theological publications, online sermons, or podcasts for relevant topics and potential resources.
● Track popular trends in ministry or theological discussions, recommending new content ideas.
● Create detailed notes with quotes, page references, and annotated bibliographies for specific topics or themes.
● Maintain an organized repository of notes, making it easy to access materials for future use.
● Find appropriate visual aids, artwork, or historical images related to biblical themes for presentation slides.
● Suggest multimedia resources (e.g., videos, audio clips) that could supplement a sermon or talk.
● Research notable theologians, scholars, and contemporary pastors on relevant topics.
● Compile insights and quotes from reputable sources, such as C.S. Lewis, N.T. Wright, or current theologians, to add depth to messages.
● Organize research findings into draft outlines, helping with the structure and flow of the message.
● Draft sermon bullet points and potential closing remarks or applications based on collected research.
● Organize previous sermons, study notes, and research materials into a structured digital library for easy access.
● Catalog research, quotes, and references for future sermon series, creating a database of resources.
● Prepare content that aligns with upcoming events or liturgical seasons (e.g., Advent, Easter), gathering specialized theological insights.
● Create handouts, discussion questions, or study guides based on upcoming sermon series or events.
